WeID Services & ID Cards

WeID provides the following services to the campus community:

  • UCSF ID cards for students, employees, volunteers, contractors and vendors;
  • Fingerprinting (employee background checks, licensing, and NRC irradiator);
  • Notary (basic notary services for UCSF students, employees and UCSF affiliates.) Basic notary service does not include home loan documents.

The process to obtain a UCSF ID card begins with your Human Resource provider. They have the responsibility to enter your essential information, including any credentials, into the system. Student information is entered by their school or Registrar’s Office. Contractor, Vendor and Volunteer information is entered by the sponsoring department’s Human Resource. A UCSF ID card can be issued only after your pertinent information has been entered by Human Resources, the individual school or Registrar. Medical Center IDs are issued by Medical Center Security.

Appointments can be made for ID or fingerprinting/LiveScan using the online appointment system. Notary appointments can be obtained by calling 476-2088, option 1.

UCSF Policy on ID Cards

To Get an ID Card

    1. First, get approval from your department representative (usually your HR representative).
    2. Your representative must enter your information into the campus computer system.
    3. Make an appointment.

        Medical Center personnel must contact Medical Center Human Resources or Medical Center Security for ID Cards.
         

        What to bring to your ID card appointment

        • At least one valid government photo identification
        • Your home-department determines what Credentials display on your ID Card
        • Home-department enters up to three Credentials in the Campus Locator CLUP screen
        • Badging staff verifies Credentials on CLDS screen at card issuance
        • The $36 fee for new or replacement ID cards (your department may pay the fee by entering account information into the computer system).  We accept cash, checks made payable to UC Regents, Visa/Master Card.  Federal Cost Accounting Standards require that UCSF identification badges be charged to non-federal fund sources.  ID Cards can be charged to any fund source except one in the range of 21100 through 33999.

        Make an Appointment

        Click here to make an appointment.  If you encounter technical difficulties with the online appointment system, please contact the We ID Team directly at 415/476-2088.  If the call goes to voicemail, please leave a detailed message with your name and contact telephone number.  A member of the We ID Team will contact you by the end of the same business day to schedule your ID card appointment.

        Drop-in service for UCSF ID Cards is only available at the Parnassus campus location- (500 Parnassus Ave, Millberry Union Building, Level P-7). Customers may still schedule appointments by filling out the online form or calling our customer service line at 415-476-2088.

        Priority will be given to customers with appointments and drop-in service completed on first-come, first-served basis.

        Where to Get an ID Card

        Drop-in service for ID Cards only is available at the three WeID offices during the hours listed below.  Priority will be given to customers with appointments and drop-in service will be completed on first-come, first-served basis.

        ID Card, Notary, and Fingerprinting appointments are available at the following locations:

        Parnassus Campus

        Millberry Union, 500 Parnassus Ave, P-7, Rm. MU18
        Monday through Friday - 7:15 a.m. to 4:00 p.m.
        Tel: 415/476-2088

        Appointments required for all fingerprinting and notary services

        Mission Bay

        600 16th St, Genetech Hall 124
        Tuesday through Friday - 7:15 a.m. to 4:00 p.m.
        Monday - 10:45 a.m. to 4:00 p.m.
        This office closes from noon to 1:00 p.m. Monday through Friday
        Tel: 415/476-2088

        Appointments required for all fingerprinting and notary services

        NOTE: Medical Center personnel who need ID cards click here.

        Our service locations close occasionally for training and meetings and for all UCSF holidays. Notice of closures will be posted on the door and will not occur when there are scheduled appointments.

         Credentials

        If a credential is required to appear on your UCSF ID card, the credential must be verified prior to issuance of the ID card. The credential will be added to the end of your last name.

        Examples:

        • John Smith, DDS
        • Jane Brown, MD

         Valid Forms of Identification

        • U.S. Passport or U.S. Passport Card
        • Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
        • ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
        • School ID card with a photograph
        • Voter's registration card
        • U.S. Military card or draft record
        • Military dependent's ID card
        • U.S. Coast Guard Merchant Mariner Card
        • Native American tribal document
        • Driver's license issued by a Canadian government authority
        • Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
        • Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
        • Employment Authorization Document that contains a photograph (Form I-766)
        • In the case of a non-immigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's non-immigrant status, as long as the period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form
        • Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating non-immigrant admission under the Compact of Free Association Between the United States and the FSM or RMI